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WhatsApp Groups Guidelines

​​We love that our WhatsApp groups help members stay connected, arrange tennis, and feel part of a vibrant club community. These guidelines exist to keep that experience positive, inclusive, and respectful for everyone. 

         Purpose of the WhatsApp Groups

Our WhatsApp groups exist to support and enhance communication around all things tennis at The Limpsfield Club. The primary aim is to help organise matches, Mix-ins, share club updates, and foster a welcoming, sociable community of tennis players.

These groups are intended to:

  • Join Mix-ins

  • Help members arrange games at Limpsfield

  • Share announcements from the club (e.g. events, tournaments, coaching etc.)

  • Encourage connection and friendly interaction among players

For anything unrelated to tennis (e.g. recommendations, local news, or general chat), please use the Limpsfield Social Chat group.

This group remains moderated and should reflect the club’s respectful tone. Content that is divisive, inappropriate, or sensitive, especially political or controversial topics, is not permitted. Please avoid posts likely to spark disagreement or debate.

To keep our groups inclusive and enjoyable for all, the following community standards and code of conduct apply. Participation in any of the club’s WhatsApp groups indicates acceptance of these guidelines.


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       Liability and Responsibility

By participating in these groups, you accept full responsibility for the content you post. The Limpsfield Club, its committee, administrators, partners, and associates accept no liability for messages shared by individuals. By joining or remaining in any WhatsApp group administered by The Limpsfield Club, you agree to abide by these guidelines and respect the decisions of the Admins.

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      Code of Conduct At The Limpsfield Club, we are committed to maintaining a welcoming, respectful, and inclusive environment for all tennis players. Any form of discrimination, harassment, or disrespectful behaviour will not be tolerated.

      Unacceptable behaviour

       includes (but is not limited to):

  • Repeatedly disrupting coordination of matches or events

  • Sharing another member’s personal information without consent

  • Targeting or excluding individuals based on identity, beliefs, or background

  • Posting trolling, insulting, or derogatory remarks

  • Sharing inappropriate humour, particularly if offensive or personal

  • Misgendering or using rejected names

  • Making sexualised comments or advances

  • Sharing explicit content or unauthorised promotions

  • Using the group to manipulate dynamics (e.g. via private messages about other members or Admins)

  • Creating fake accounts or impersonating others

  • Any conduct that would be deemed unprofessional or disrespectful in a community setting

  • Please be mindful of message frequency. Avoid spamming or flooding the group with non-essential updates.

  • Use private messages for personal arrangements or off-topic side conversations, unless they’re relevant to the group.

  • Not everyone checks WhatsApp regularly. Please be patient with replies and respectful of others' boundaries.

 

Members are responsible for the impact of their actions, regardless of intent.

 

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      Examples of Inappropriate Use

  • Regularly criticising or undermining The Limpsfield Club within the group

  • Organising unofficial events or sessions (e.g. ladders, mix-ins, tournaments) without Admin approval

  • Creating separate WhatsApp groups using Limpsfield members without consultation with Admins

  • Posting tennis-related advertisements without prior permission

  • Sharing off-topic general content in tennis-focused groups (please use the designated off-topic general group)

 

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       Examples of Positive and Appropriate Use

  • Organising tennis matches at Limpsfield (e.g. checking availability, forming groups)

  • Asking questions about coaching, competitions, or social events at the club

  • Sharing relevant photos or videos, with the consent of those featured

  • Communicating with kindness, empathy, and respect

  • Accepting feedback and learning from past mistakes

  • Respecting the Admins and the purpose of the group

  • Welcoming new members and helping them get involved

  • Sharing photos of tennis events (only with prior and explicit consent from all individuals involved), with context and positivity

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